Privacy Policy

Warmlink, Inc.
Effective Date: February 18, 2026
Last Updated: February 18, 2026

1. Introduction

Welcome to Warmlink (“we,” “us,” “our,” or the “Company”). Warmlink is an AI-powered social commerce platform that enables content creators to build personalized affiliate shops and earn commissions through product recommendations and endorsements. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our mobile application, or interact with our platform (collectively, the “Service”).

By accessing or using the Service, you agree to the terms of this Privacy Policy. If you do not agree with the practices described herein, please do not use the Service.

2. Information We Collect

2.1 Information You Provide Directly

Account Registration Information: Name, email address, username, password, and profile information when you create an account.
Creator Profile Data: Social media handles, audience demographics, content niche categories, and platform preferences you provide when setting up your creator shop.
Payment and Financial Information: Banking details, PayPal or payment processor credentials, tax identification numbers (e.g., W-9/W-8BEN), and payout preferences necessary to process affiliate commissions.
Communications: Messages, support requests, feedback, and correspondence you send to us or through the platform.
Referral and Network Data: Information about creators you refer to the platform and your position within the affiliate network structure.

2.2 Information Collected Automatically

Usage Data: Pages visited, features used, click-through activity, shop interactions, product views, and conversion events.
Device and Browser Information: IP address, browser type and version, operating system, device identifiers, screen resolution, and language preferences.
Cookies and Tracking Technologies: We use cookies, pixel tags, web beacons, and similar technologies to collect information about your browsing behavior and to facilitate affiliate link tracking and commission attribution.
Log Data: Server logs that record access times, referring URLs, and error logs.

2.3 Information from Third Parties

Social Media Platforms: When you connect your social media accounts (e.g., X/Twitter, Instagram, YouTube, TikTok), we may receive publicly available profile information, follower counts, content metadata, and engagement metrics to power our AI-driven shop generation features.
Affiliate Networks and Partners: Transaction data, conversion data, and commission information from affiliate network partners (e.g., Impact, ClickBank, and other integrated networks) to calculate and distribute earnings.
Analytics Providers: Aggregated and de-identified data from third-party analytics services.

2.4 AI-Processed Information

Warmlink uses artificial intelligence to analyze your publicly available content (posts, videos, captions, and engagement patterns) to generate personalized product recommendations for your shop. This analysis is performed on content you have made publicly available and is used solely to curate relevant product selections aligned with your audience and niche.

3. How We Use Your Information

We use the information we collect for the following purposes:

Platform Operations: To create, maintain, and personalize your account, shop, and affiliate experience.
AI-Powered Shop Generation: To analyze your public content and generate product recommendations tailored to your audience and content niche.
Commission Tracking and Payments: To accurately track affiliate clicks, conversions, and sales; calculate commissions across direct and referral tiers; and process payouts.
Communication: To send transactional emails, platform updates, performance reports, and (with your consent) marketing communications.
Fraud Prevention and Security: To detect, investigate, and prevent fraudulent transactions, click fraud, commission manipulation, and other harmful or unauthorized activities.
Analytics and Improvement: To understand usage patterns, improve platform features, optimize AI recommendations, and develop new products and services.
Legal Compliance: To comply with applicable laws, regulations, legal processes, or governmental requests.

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

4.1 With Your Consent

We may share your information when you have given us explicit consent to do so.

4.2 Service Providers and Partners

We share information with trusted third-party service providers who assist us in operating the platform, including:

Payment Processors: To facilitate commission payouts and financial transactions.
Affiliate Networks: To track conversions, attribute sales, and calculate commissions.
Cloud Hosting and Infrastructure Providers: To store and process data securely.
Email and Communication Services: To deliver transactional and marketing emails (e.g., MailerLite or similar providers).
Analytics Providers: To help us understand platform usage and performance.

4.3 Creator Shops and Public Information

Your creator shop, display name, profile image, niche categories, and curated product selections are publicly visible. Aggregate performance metrics may be visible to brands and partners on the platform.

4.4 Affiliate Network Structure

Creators who refer other creators to the platform may have limited visibility into the activity of their referral network as necessary for the operation of the referral commission structure. This visibility is limited to aggregate earnings data and does not include personal information of referred creators.

4.5 Legal and Safety Reasons

We may disclose your information if required by law, regulation, legal process, or governmental request, or if we believe disclosure is necessary to protect the rights, property, or safety of Warmlink, our users, or the public.

4.6 Business Transfers

In connection with a merger, acquisition, reorganization, bankruptcy, or sale of assets, your information may be transferred as part of that transaction.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies for the following purposes:

Essential Cookies: Required for the platform to function properly, including authentication and session management.
Affiliate Tracking Cookies: Used to attribute product clicks and purchases to the correct creator for commission calculation. These cookies may persist for up to 30 days (or as specified by individual affiliate program terms).
Analytics Cookies: Used to collect aggregated usage data to improve platform performance.
Preference Cookies: Used to remember your settings and preferences.

You may manage your cookie preferences through your browser settings. Note that disabling certain cookies may affect the functionality of the Service, including affiliate tracking and commission attribution.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with the Service. Specific retention periods include:

Account Data: Retained for the duration of your account and for up to 24 months after account closure, unless a longer retention period is required by law.
Transaction and Commission Data: Retained for a minimum of 7 years to comply with tax and financial reporting obligations.
Usage and Analytics Data: Retained in aggregated or de-identified form indefinitely for analytical purposes.

You may request deletion of your account and personal data at any time, subject to our legal and regulatory obligations.

7. Data Security

We implement commercially reasonable administrative, technical, and physical safeguards to protect your information, including:

Encryption of data in transit (TLS/SSL) and at rest.
Secure authentication mechanisms and access controls.
Regular security assessments and vulnerability monitoring.
Fraud detection systems to identify and prevent commission fraud and click manipulation.

No method of transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal information:

8.1 Access and Portability

You may request a copy of the personal information we hold about you in a structured, machine-readable format.

8.2 Correction

You may request that we correct inaccurate or incomplete personal information.

8.3 Deletion

You may request deletion of your personal information, subject to applicable legal exceptions (e.g., tax record retention).

8.4 Opt-Out of Marketing

You may opt out of marketing communications at any time by clicking the “unsubscribe” link in any email or by contacting us directly.

8.5 Cookie Management

You may adjust your cookie preferences through your browser settings or through any cookie consent mechanism provided on the platform.

8.6 Do Not Track

The platform currently does not respond to “Do Not Track” browser signals.

To exercise any of these rights, please contact us at the address provided in Section 13.

9. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA):

Right to Know: You may request details about the categories and specific pieces of personal information we have collected, the purposes for collection, and the categories of third parties with whom we share information.
Right to Delete: You may request deletion of your personal information, subject to applicable exceptions.
Right to Opt-Out of Sale/Sharing: We do not sell your personal information. If this changes, we will provide a “Do Not Sell or Share My Personal Information” link.
Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To submit a request, please contact us using the information in Section 13. We will verify your identity before processing any request.

10. International Data Transfers

If you access the Service from outside the United States, your information may be transferred to, stored, and processed in the United States, where our servers and operations are located. By using the Service, you consent to such transfers. We take reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy.

11. Children’s Privacy

The Service is not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we learn that we have collected personal information from a child under 18, we will take steps to delete such information promptly. If you believe we have collected information from a child under 18, please contact us immediately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the revised policy on the platform with an updated “Last Updated” date, and where required by law, by providing additional notice (such as email notification). Your continued use of the Service after any changes constitutes acceptance of the revised Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Warmlink, Inc.
Email: [email protected]

This Privacy Policy is provided for informational purposes and does not constitute legal advice. We recommend consulting with a qualified attorney to ensure compliance with all applicable privacy laws and regulations.